Delegating defines as the transforming of duty towards another person which normally happens from a superior employee to junior employee. Authority refers to the rights of decision-making power. So, delegation of authority refers to the division of work among subordinates in order to decrease work burden of a higher authority. Here, the division of work is required because the manager or superior employee cannot do all the tasks on his own. Moreover, delegation of tasks allows the manager to do other tasks at that time he can achieve the organizational goals. It is a continuous process. The diagram shows that the authority of an organization goes from top to bottom level. Example: The company director delegating authority to the assistance director in the hiring procedure. Here, the superior authority shifts his own workload to the junior employee.
Delegation always exhibits dual features where the superior authority shifts his/her own task to the junior workersâ€™ task list.
It may be general or specific.
It can improve the efficiency of team members or subordinates.
It can improve the decision-making power of the authority.
The team members work faster than the manager to complete the tasks because here tasks are spread among the groups rather than single person which enhances the productivity of the company.
It is a continuous process.
It provides career growth opportunities.
Elements of Delegation of Authority
The process of delegation of authority includes the following three steps:
Authority: It is the rights and power of a person to take the decision in the company. Here, the superior authority can take the decisions and actions about the company. The authority power is higher for superior employees than the subordinate employees. Thus, superior authority transfers his responsibility and duty to the subordinates. If the authority power is transferred to the subordinates in the process of delegation by a higher manager authority, then the subordinate will be able to make all the decisions about any task on behalf of his manager.
Responsibility: When the authority has been moved to the junior employee or subordinate, they become capable to finish the tasks properly on time. If a mistake is committed, then the manager is equally responsible for the mistake. So, it is the responsibility of both manager and the team members to complete the task on time without any mistakes.
Accountability: Here, the manager is equally accountable for the task which is assigned to him or to his team members. The subordinate will report to the manager regarding the tasks, and then the manager needs to report to his boss. So, accountability refers to the commitment of a subordinate to perform the assignments given to him.
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